Top 10 Reasons to Switch to Employee Time Clock Apps for iPads

iPad time clocks offer a range of benefits that traditional time clocks may not be able to provide, such as ease of use, real-time updates, integration with payroll systems, and flexibility. While some businesses may be a little wary to make the switch from traditional time clocks to iPad based time clock apps, there are some key benefits that may make a better choice for many industries. 

With an iPad time clock, employee clock-ins and clock-outs are updated in real-time, providing accurate and up-to-date information. Additionally, some iPad time clocks offer features such as facial recognition and biometric authentication, which can enhance security and prevent time clock fraud.

Let’s take a look at the Top 10 reasons to consider the switch from a traditional time clock to iPad-based employee time clock apps: 

Man clocking in on iPad with facial recognition

#1: Facial Recognition Time Clocks on iPad

Because the iPad is already equipped with a powerful camera system, time clock apps like NoahFace can use the  iPad’s built-in camera. The system captures an employee's facial image and matches it against a database of authorized users to accurately record their time and attendance data. The iPad-based facial recognition clock may use software applications specifically designed for time and attendance or it may be integrated into existing HR software for payroll and scheduling purposes. This type of system is becoming increasingly popular as it offers a convenient and cost-effective solution for businesses looking to streamline their time and attendance processes.

#2: Functionality and Versatility 

Traditional time clocks are designed specifically for tracking employee hours, while iPads have a wide range of functions beyond just time tracking. iPads can be used for email, web browsing, video conferencing, and more, making them more versatile than traditional time clocks. Increasingly businesses often operate their point-of-sale, inventory, and management systems on iPads, making it possible to use one piece of hardware to function across all operational needs of the business.

#3: Cost of Traditional Time Clock Hardware vs. iPad-Based Time Clock Apps

Time clocks are generally much more expensive than iPads, as they are designed for a specific functions and, in some cases, specific payroll providers only. Each unit can cost thousands of dollars each, making it very expensive for businesses that require many clocking stations. By contrast, the iPad solution costs just a few hundred dollars, and have the added benefit of uses beyond just time keeping.

Many expensive time clocks are bound to the payroll system that sells them, making it very difficult - and extremely costly - to make a system change if the solution is not working well for the company. An iPad-based solution like NoahFace can be used across any payroll provider or even in the absence of a payroll system. 

iPads for Time Clocks in boxes

#4: Availability of the iPad vs. Traditional Time Clocks

Some time clock software providers like NoahFace operate under a “bring your own device” model, meaning all that is needed to get started is a standard off-the-shelf iPad. Readily available at online and brick-and-mortar stores, the iPad offers always-available hardware to operate advanced time clock software like NoahFace. 

In contrast, many time clock hardware providers are currently facing manufacturing shortages that can make them difficult and lengthy to purchase. With the iPad time clocks, companies can simply purchase as many iPads as needed to serve as clocking stations, and get started the same day. 

#5: Familiarity and Ease of Use of the iPad

Because they are universally understood, the learning curve to using an iPad based time clock is typically much shorter than that of a traditional time clock. iPad time clocks have a user-friendly interface that is easy to use and navigate, which can save time and reduce errors. This is especially helpful for employees who may not be tech-savvy. 

Generally all that’s needed is an initial setup for the user’s biometric information, and the setup for each employee is on-screen and simple using the touchscreen capabilities. 

#6: Data Security of iPad-Based Time Clocks

The NoahFace time clock app is designed to run exclusively on the Apple iPad, and not any other tablets, for one primary reason: security. The iPad is generally considered more secure than other tablets due to a few key factors. The iPad runs on Apple's iOS operating system, which is known for its security features. iOS uses a layered security approach, including hardware-based encryption and secure boot processes. The operating system is also regularly updated with security patches and fixes to address vulnerabilities.

Traditional time clocks, on the other hand, may be more vulnerable to security risks such as tampering or unauthorized access.

#7: Benefits of the iPad over Other Tablets

The App Store is the only source of apps for the iPad, and Apple has strict guidelines for app developers. All apps go through a review process before they are approved for distribution in the App Store. This process ensures that apps meet Apple's standards for security and privacy.

Overall, the combination of iOS security features, the App Store review process, hardware-based security, and user data protection make the iPad a more secure tablet option compared to other tablets, and are the main reasons why the NoahFace time clock app is designed exclusively for the iPad. 

Mobile Time Clock App

#8: Quick and Nimble Software Updates

Because NoahFace (and other time clock apps like it) operate using the App Store, updating the software is quick, simple and automatic. This makes it much simpler to introduce new features and ongoing security updates than a traditional time clock. 

#9: Ability to Capture Both Kiosk and Mobile Time Punches

With the NoahFace iPad software, apps for both kiosk mode and mobile mode are offered, meaning businesses who have employees who work remotely or in different worksites can use their mobile devices to clock in. This flexibility allows more complex business models to instantly and effectively capture time and attendance tracking through multiple device types, all while collecting punches in real-time.

#10: Cross-Hardware Compliance is Possible 

With NoahFace time clock software, the iPad-based kiosks can be used in tandem with traditional time clocks. That means businesses that already have time clocks in place through their payroll provider can easily add on iPad kiosks to capture time punches using facial recognition, and will report that data back to the payroll provider along with the existing time clock data in real time. 

Ultimately, the choice between a time clock and an iPad will depend on the specific needs and resources of the workplace. If scheduling is the primary function, a traditional time clock may be the best option. If the workplace is cost-conscious, security-aware, does not want to be locked down to a single payroll solution, or requires additional functionality, such as communication or access to other software applications, an iPad time clock may be more suitable.