Multi-Site Deployments

This Tech Note explains how to configure NoahFace when you have multiple work locations.

Managing Sites

You should create one Site in NoahFace for each of your work locations. If you have a small number of work locations (ie: less than 10), you can generally create your Sites as a simple list. For example:

If you have a larger number of work locations, you should consider structuring them into a site hierarchy. Site hierarchies are most often structured so that the top level of the hierarchy is either a list of countries, states, or franchise owners. For example:

Site hierarchies not only simplify the management of your work locations, but they also allow you to apply security and perform reporting at any level of the hierarchy.

User Site

Each user in NoahFace has a default or primary Site which is set by the user synchronization process. This source of this attribute depends on which HR / Payroll Platform you are using:

Workday

Each user's Site is automatically set to their primary Location in Workday - no additional configuration is needed.

UKG Dimensions

Each user's Site is automatically set to the second lowest level in their Primary Job in UKG Dimensions (eg: if a user's Primary Job is "CO/USA/New York/Engineer", then their Site will be set to "New York") - so under most circumstances no additional configuration is needed.

However, if your job hierarchy is more complex and contains departments or buildings (eg: "CO/USA/New York/Manufacturing/Building 1/Engineer"), you can map Jobs to Sites by specifying a Job prefix as your Site Identifier (eg: "CO/USA/New York). Any Job that starts with this prefix will be mapped to the corresponding Site:

UKG Ready

To set the Site attribute for each user:

  • In UKG Ready, create a cost center tree to manage your work locations.
  • As employees are onboarded, assign them an appropriate default value for this cost center (ie: their primary work location).
  • In NoahFace, on the Field Mapping tab of your user synchronisation, set the Site to the appropriate cost center:

Each user's Site will then be automatically set to their primary work location in UKG Ready.

Employment Hero (KeyPay)

To set the Site attribute for each user:

  • In Employment Hero, include your work locations in your Location hierarchy.
  • As employees are onboarded, assign them a primary location.
  • In NoahFace, on the Field Mapping tab of your user synchronisation, set the Site mapping to either "Location" , "Location Parent", or "Location Grandparent", depending on whether your work locations are at the lowest, second lowest, or third lowest level of your Location hierarchy:

Access Rules

If your employees work across all of your work locations, you can use the default "All Access" rule, which applies to "All Users":

If your employees only work at their primary Site (including any sub-sites in your site hierarchy), you should edit the default "All Access" rule, changing it to apply to "Site Users". You might also like to add any global groups that you would like to have access to all sites, such as "System Administrators":

In the vast majority of cases the you can use a single access Rule, applying to "Site Users", to control access to your sites. In the rare circumstances that your workers need to work at a combination of sites that you cannot arrange into a hierarchy, you can create multiple access Rules and use groups to assign access as appropriate.

Dashboard Access

When you provide a user access to the NoahFace Dashboard, you can either provide them full access or you can limit the Scope of their access to a nominated Site (and any sub-sites). This is done when you add or edit their Role as follows:

An Administrator with a limited Scope will only be able to manage nominated Site (and any sub-sites). A Manager or Viewer with limited Scope will only have visibility of users who are associated with the nominated Site (any any sub-sites).

Privacy
Legal
Terms of Use
Contact Us
© NoahFace 2018
.